It’s time we all got better connected
While your business is busy generating leads and sales, document management may not initially seem like a priority. As your business ages and grows you suddenly realise that you’re printing more, you’re generating more data and you’re wasting precious time trying to locate the information that you need. Effective data management, via a managed service, provides the answer to this nightmare scenario.
To be clear, information management matters more today than it has ever been done. If you want to keep clients on the side, you need to be able to access the information that you need in an instant. No matter what the time or day of the week, you need to be able to demonstrate that you have your finger on the pulse and that you can be trusted. Alongside this, the last 10 years or so have seen more and more regulations coming into existence meaning that your legal duty around data management has increased.
Without a managed service, there’s a high probability that your company is struggling right now. Outdated technology, inefficient printers, and tech that you don’t even use all drain your business. Your productivity suffers as your IT department goes to battle every day and soon you also realise that your set-up is draining cash. Let’s look at how a managed service can do away with all of these issues and bring a host of benefits to your business.
So, just what is a managed document service?
Often referred to as MDS, a managed document service exists to optimise everything process that is linked to your company’s documents. This involves archiving, and fine-tuning workflows and also adds a greater degree of security to the data and information that you hold. We’ll be looking at the key benefits that come from a managed service shortly, but for now, it’s worth pointing out that there is the potential to see significant savings. It has been shown that the use of such a service brings output costs down by as much as 30%.
A managed service is tailored to exactly your company’s requirements. Your business is assessed so that there is a clear understanding of your output costs. Analysis highlight exactly where your business is wasting both time and resources before presenting a solution that not only saves you money but also boosts your productivity and has a positive impact on the planet.
Why does your company need a managed document service?
We’ve already touched on the complexities of data management and how there is a myriad of regulations to comply with, but there are other reasons why document management is so important. The reality is that the UK is currently in a position that is making to hard for businesses to operate. Rising energy prices are set to be catastrophic in some instances and more and more businesses are finding that they are struggling with cash flow. This is forcing them to take a holistic approach to review processes and looking at where savings can be made.
When considering a managed service, there may be a degree of apprehension. Some business owners fear that it involves tearing up their current office environment and then starting again from scratch. This doesn’t have to be the case. There are times when you can take steps to optimise the infrastructure that you already have in place. This allows you to maximise efficiency without the need to start from scratch.
What are the key benefits that a managed document service brings?
Getting your document management right means that you’re able to create, store and distribute paper, and electronic, documents with ease. There has been a rise in the number of businesses that are turning towards a managed service and when you take a look at some of the key benefits, you’ll have more of an understanding of why:
Time and cost savings
A managed service will bring significant savings to your business. Your current setup and working practices will be analysed with your whole business infrastructure considered. From this, you’ll be presented with ways that you can not only reduce paper usage but also speed up how you communicate. This has a direct impact on the efficiency of your business.
Environmental impact
More and more customers now judge a business in terms of its carbon footprint. A move across to a managed service allows you to reduce yours. It identifies exactly where you’re wasting paper and it also shows where transporting documents is unnecessary.
Boost the mobility of your workforce
Now, more than ever, there is a need for your workforce to have a flexible working environment. Offering this gives you a greater chance to recruit and retain the very best staff. By offering secure access to documents to your staff, regardless of their location, you can allow them to work from home or on the go. This can bring benefits to the work-life balance and be a great way of boosting morale, motivation, and productivity.
Increased productivity
When it comes to information management, do you know how long your employees spend searching for the facts and figures that they need? If your document management makes everything organised and searchable, you can give your employees time back where they can add value to your business.
Enhanced security
A managed service gives you complete control over who can access what documents. You only grant access to those who need it. Also, by storing your documents in the cloud, you do away with the risk of them ever being lost.
Why you should turn to Landall for all of your document management needs
At Landall, we’re all about boosting productivity and saving money. Our managed services are tailored to exactly what your business requires and you can be confident that you’re receiving the very best service.
If you’re interested in reducing storage and costs all while boosting productivity, security and compliance get in touch and let us show you just how we can help.
